Data protection dos and don'ts for synchronous and asynchronous recording


Dos and don'ts

Do record staff-led teaching

Any suitable sections of a teaching session should be recorded e.g. those focused on content delivery such as presentation material and lectures without student discussion. These should be recorded in line with the Recording policy (and its associated guidance) and the DMU Replay Policy

The recording should only contain the lecture/presentation element of this session. Student contributions must not be recorded unless with prior agreement and within policy guidelines.

Do pre-record lectures and other asynchronous teaching delivery... ensure that students with specific disabilities are able to access accurate captions. Lecture content must be presented in the correct DMU Replay module folder.

Recordings must be kept in accordance with the university’s records retention schedule and the Data Protection Act 2018 (stored securely and destroyed at the end of the lifecycle), and only available to students whilst registered on their course of study at the university.

Don’t record meetings with students

This isn’t an efficient use of resources or time. Furthermore, recording could breach special category data processing and compromise other data protection measures. Recordings could be subject to Freedom of Information requests or Subject Access Requests.  Please review the Recording policy (and its associated guidance) for information on where meetings can be recorded and under what conditions.

Don’t record students...

...for one-to-ones, or for tutorials or meetings. DMU has a legal obligation to protect student data and video recordings fall under this.

Recording for assessment purposes

There may be exceptional circumstances where recording is required for example to support teaching and learning for examination or assessment. If there is an exceptional need to record students for these purposes then keep students fully informed, ensure that a Data Protection Impact Assessment (DPIA) has been created and approved and update the privacy statement for the purpose.

Students taking recordings

Students should not be making recordings of teaching unless in accordance with the student regulations (Chapter 13) and with the DMU Replay Policy

Additional resources

Learning and Teaching Policies

Data Protection Policies

Data Protection Impact Assessment

Data Security @DMU

Data Protection Advice – Information Governance Team