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Data protection dos and don'ts for synchronous and asynchronous recording


Dos and don'ts

Do record staff-led teaching

Any suitable sections of a teaching session should be recorded e.g. those focused on content delivery such as presentation material and lectures without student discussion. These should be recorded in line with the Recording policy (and its associated guidance) and the DMU Replay Policy

The recording should only contain the lecture/presentation element of this session. Student contributions will not be recorded unless with prior agreement and within policy guidelines.

Do pre-record lectures and other asynchronous teaching delivery

To ensure that students with specific disabilities are able to access accurate captions. Lecture content must be presented in the correct DMU Replay module folder.

Recordings must be kept in accordance with the Data Protection Act 2018 (stored securely and destroyed at the end of the lifecycle), and only available to students whilst registered on their course of study at the university.

Don’t record meetings

This isn’t an efficient use of resources or time. Furthermore recording could breach special category data processing and compromise other data protection measures. Recordings could be subject to Freedom of Information requests or Subject Access Requests.

Don’t record students

For one to ones, or for tutorials or meetings. DMU has a legal obligation to protect student data and video recordings fall under this.

Recording for assessment purposes

There may be exceptional circumstances where recording is required for example to support teaching and learning for examination or assessment. If there is an exceptional need to record students for these purposes then keep students fully informed, complete a Data Protection Impact Assessment (DPIA) and update the privacy statement for the purpose.

Additional resources

Learning and Teaching Policies

Blackboard module shell policy

DMU Replay policy - DMU Replay policy captions addendum

DMU Replay equitable alternatives guidance

Policy on access to and handling sensitive material for teaching and research

DMU Technologies to Enhance UDL Framework


Data Protection Policies

DMU Privacy Notice and Data protection and privacy laws

Sensitive Information

DMU Data Protection Policy

Recording policy (and its associated guidance)


Data Protection Impact Assessment

Data Protection Impact Assessment

Screening Checklist - Data Protection Impact Assessment (DPIA)


Data Security @DMU

Data Security guides and resources


Data Protection Advice – Information Governance Team