Replying to your Invitation and Tickets

Q: When will I receive my invitation?

A: Invitations will be sent out by email to all address held on your student record and by postcard to permanent addressers from 5 November 2019. If you have not received your invitation by 13 November 2018, please contact the Graduation Helpline by email to academicawards@dmu.ac.uk

You are advised to check the settings on your 'junk' mail to make sure that you do not miss this invitation.

Q: How do I register for the ceremony? 

A: You can register your attendance and purchase up to two guest tickets for your graduation ceremony online.

This website will open at 12 noon on Monday 5 November and close at 5pm on Thursday 6 December 2018.

The Graduation Team cannot guarantee places for graduands who do not register their attendance during the initial four week booking process due to availability of places.  

You are strongly advised to book as soon as possible to avoid disappointment as some of our ceremonies may be very full.

If you do not register your attendance during the initial booking process, please contact the Graduation Team to register your attendance * from 4 pm on 12 December via the Graduation helpline +44 (0116 ) 2577307.  Guest tickets may also be purchased, subject to availability. Lines are open Monday to Friday from 9am to 5pm

* A £10 non-refundable administrative fee will be charged

If your ceremony is fully booked and you have not registered your attendance please contact the Graduation Team from 2pm 12 December and your name will be placed on a reservation list. You will then be contacted if space becomes available and allocated a  student ticket. Guest tickets for students on the reservation list cannot be guaranteed and are subject to availability,

It is important to register with us that you are attending-if you do not notify us and simply turn up on the day, you will not be able to graduate. Please do not make any costly travel or accommodation arrangements until your Graduation place is formally confirmed by the Graduation Team.

Q: Do I need to wait for my results before I register for the ceremony?

A: No - please do not wait. You should confirm your wish to attend as soon as possible and by no later than 5pm on Thursday 6 December 2018. Graduands who have paid for guest tickets but are not successful in their study will receive a full refund from the University by the end of February 2019.

Q: Can I request more than two guest tickets?

A: Seating at The Venue is limited. We guarantee that each graduand may purchase up to two guest tickets (£15 each) but only they register their attendance before 5pm Thursday 6 December 2018.

Additional tickets, if available, will be on sale on a staggered release from:

 9am on Wednesday 12 December 2018 until 5pm on Thursday 19 December 2018.

The exact time that the booking process for additional tickets will open and close for your ceremony, will be published at a later date. 

Please note: Times and dates will be different for each ceremony.

Graduands who do not register their attendance during the initial booking process can contact the Graduation Office to register their attendance from 2pm on Wednesday 12 December until 5pm on Thursday 3 January 2019 and purchase guest tickets, subject to availability. A £10 non-refundable administrative fee will be charged.

Please do not make any costly travel or accomodation arrangements until such time as any  tickets have been successfully purchased.

Additional tickets will only be available online  to those students who have already registered to attend their ceremony, by the closing date of 5pm on Wednesday 6 December 2018.

Any remaining tickets will be available to purchase (£15) on a first come first serve basis from our online Store from 12noon on Thursday  20 December 2018  to 5pm on Thursday 10 January 2019.

Due to popular demand tickets for some ceremonies may have limited availability.

Please see the DMU Graduation Booking Policy

Q: Can children attend the ceremony?

A: Of course your Graduation is a time of family celebration of your achievements and
children are welcome to attend. However, the graduation ceremonies are formal occasions and we do not recommend that babies and young children attend. The production will include moments of darkness and loud music and noise, so if you do intend on bringing along younger guests you may want  to consider bringing ear defenders. Unfortunately we cannot supply these. We respectfully request that small children be taken outside if they become unsettled during the ceremony so as not to disturb proceedings. 

The safety and well-being of children is the responsibility of accompanying adults and must be adhered to at all times throughout the ceremony, including the ceremony finale where graduands and guests are invited onto the platform.

Please also note that ALL guests, including babies and toddlers need to be in possession of their own ticket  (£15 each) to ensure that we comply with the venue capacity restrictions. Please see our Graduation Booking Policy.

Q: I cannot attend the ceremony in January 2019; can I defer my graduation until a later date?

A: Yes. If you wish to attend a future ceremony, either in July 2019 or January 2020; you do still need to reply however, so please indicate this when you reply to your invitation. Please note that we do not automatically invite graduands to future ceremonies unless specifically asked to do so.

The next ceremonies will be held  from the 22 to 24th  January 2019 and 13th to 20th July 2019.

Q: Applying for a visa to attend Graduation

A: Please note: The information provided here is only general guidance and not formal advice. Requirements may vary from country to country and you must check with your local Visa Application Centre, British Embassy or High Commission for exact details of required documentation.

Attending your own Graduation

If you are a visa national and your current Tier 4 Student Visa expires before your graduation date, you will need to leave the UK and apply for a Standard Visitor visa to come back to attend your graduation ceremony.

If you leave the UK after completing your course, even if your current Tier 4 Student visa is still valid, you will also need to apply for a General Visitor visa to come back to attend your graduation ceremony.

You may apply for a General Visitor visa online or by completing the VAF1A application form. It is helpful if you can provide evidence of the date of your ceremony. Invitations to attend the Graduation Ceremony are emailed to graduating students approximately 10 weeks before the date of each ceremony. If you have any questions about this, please contact the DMU Graduation Team. More information about applying for a General Visitor visa is provided by the Home Office.

Inviting your guests to visit to watch you attend your Graduation Ceremony

If your guests need a visa to travel to the UK, they will need to apply for a General Visitor visa to visit you and attend your graduation ceremony in the UK.

Documents required by guests:

  1. An invitation letter from you, addressed to the Entry Clearance Officer at the Embassy where your guest will apply. In this letter you will need to include:
    • The full name and date of birth of the guests you wish to invite
    • Their relationship to you (for example parent, friend, partner)
    • The reason for their visit, i.e. to visit you for your graduation ceremony
    • How long they want to stay in the UK including their proposed arrival and departure dates
    • Where they intend to stay while in the UK. If they will be staying with you, you should state this and give your full address
    • Your own immigration status in the UK, for example that you are a Tier 4 (General) student visa holder. It might be helpful to provide them with a copy of your visa to include in the application

2. A copy of the email you were sent confirming your booking at your graduation ceremony

 3. A copy of your results notification indicating that you have completed your course (if available)

Please note: The Embassy will NOT require a letter from DMU. The confirmation booking email will be sufficient. 

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