Frequently asked questions about graduation ceremonies

If you have a graduation query or wish to inform us of any special requirements for your graduation that cannot be answered by the frequently answered questions listed below please contact:

The Graduations Team

T: +44 (0)116 257 7307, lines are open Monday to Friday, 9am to 5pm
E: academicawards@dmu.ac.uk

Frequently asked questions

Why do I have to pay for my guests’ tickets? Shouldn’t they be free?

How do I book my place at the ceremony?

What do I do if I have not booked my place at the ceremony?

How do I apply for the Graduation Support Fund?

What about my graduation robes?

What about Photography?

Will my name be published anywhere?

Where can I park?

Where can I stay?

Where can I buy refreshments?

Can I sit with my friends during the ceremony?

What happens during the ceremony?

How long is the ceremony?

Are degree classifications read out at the ceremony?

How do I accept an intermediate Award?

When will I receive my Certificate?

I owe money to the University, can I attend my graduation ceremony?

Can I have a copy of the graduation brochure?

Can children attend?

Will the ceremonies be streamed live?

If I do not get a ticket can I watch the ceremony somewhere on the campus?

What facilities are available at the Venue and surrounding areas?

Can I attend a future ceremony?

What dates are the 2018 Ceremonies?

Why do I have to pay for my guests’ tickets? Shouldn’t they be free?

DMU stages graduation ceremonies which are among the best in the country and which last summer received a 97% satisfaction rating from graduating students.

All graduating students attend free of charge. We have charged for guest tickets to attend graduation since 1998. In 2016 we reduced the price of tickets to £15 when we brought the ceremonies ‘home’ onto campus even though this increased the costs significantly. We are pleased to have held the price at the same level this year, a price which is comparable to other universities, and one which we believe offers good value for money given the exciting experience on offer. It should be noted that the costs of holding the ceremonies are only partially met by the sale of tickets.

We continue to invest in our graduation ceremonies to ensure they remain excellent value for money. The Graduation Marquee is a new development giving students and guests the opportunity to celebrate before and after the ceremonies including a free drink for guests who have tickets. Content is individualized, including the opportunity to have red carpet photos taken as graduates arrive and their names flashing on screen when collecting their degree. There are two free graduation brochures per graduate and live streaming of ceremonies in the marquee and on our new giant outdoor screen at the heart of our campus for guests who don’t have tickets.

We are pleased to announce the university has launched the Graduation Support Fund to help students who are facing genuine and unavoidable hardship and cannot meet the costs of attending their graduation. Graduands can apply for this fund at the link here.

All of this goes into making a day that we are confident is a unique, unforgettable and affordable experience for all our graduating students. 

How do I book my place at the Ceremony?

You can register your attendance and purchase up to two guest tickets for your graduation ceremony online.

What do I do if I have not booked my place at the ceremony?

Graduands who do not register their attendance during the initial booking process of 4 April to 21 May 2018, need to contact the Graduation Office on 0116 257 7307. 

How do I apply for the Graduation Support Fund?

Please go to the following link for all information about the Graduation Support Fund and how to apply

How do I accept an intermediate Award?

Please see our policy on intermediate awards

 What about my graduation robes?

 All graduands must wear full academic dress for their ceremony.  Graduation robes should be only be ordered from the University’s approved suppliers William Northam before 2 July 2018.  Please see our robing guidelines.

Gowns can be collected on the day of your ceremony from the second floor of the Campus Centre.  Please remember to bring your order confirmation with you.

Please see times to collect your graduation gown:

Collect Robes from                                                          Ceremony time

8.00am                                                                                 10.00am

10.30am                                                                               2.00pm

12.30pm                                                                               5.00pm

Unless you have made arrangements to hire your gown for a longer period, it should be returned on the day of your ceremony.

Please note: It is a 10-15 minute walk to The Venue from the Campus Centre

What should I wear

Graduands are expected to dress smartly (no jeans or trainers).  Male graduands can usually secure the hood under a tie.  Those dressed inappropriately may not be admitted to the ceremony.

Do I have to wear academic dress ?

Yes, you will not be allowed to join the ceremony unless wearing full academic dress

What does my gown and hood look like?

The colour of your gown and hood will depend upon the degree or diploma you have been awarded.  Read our information about De Montfort University academic dress.

What about Photography?

Our graduation partner, Northams Photography Studios will be located on the second floor of the Campus Centre.  We recommend visiting the studios from the following times:

Photography studios open from                                               Ceremony time

8.00am until 5.00pm                                                                     10.00am

8.00am until 5.00pm                                                                       2.00pm

10.30am until 7.00pm                                                                     5.00pm

The photography studios can be very busy and you may have to queue for a while.

Can I pre order photographs?

Pre - ordering your photos at William Northam is recommended.  The full range of photographs can be viewed here

Can I have my photographs taken elsewhere?

Should you wish your graduation photograph to be taken elsewhere, you may have to pay extra and hire your robes for a longer period of time.

Please note photographers will also be capturing informal pre and post show images of you and your guests that you will be able to purchase afterwards.  Details of how you can access the images taken will be provided on the day.

I have special access requirements, how do I let you know?

Please email the graduation team at academicawards@dmu.ac.uk

Will my name be published anywhere?

All graduands receiving an academic award will have their name published in the Graduation Brochure; student names will also appear on a large screen as students proceed along the platform, this will be live streamed.

If you wish your name to be removed from the brochure and the screen you must notify the graduation team by 15 June by emailing academicawards@dmu.ac.uk

Where can I park?

As a city centre campus, parking in and around De Montfort University is very restricted.

There are three park and ride schemes operating in Leicester. Visit Leicestershire County Council's website for information on the city’s park and ride services. Access to the university and public car parks near the campus can be found here. Please allow at least 20 minutes to walk from the car park to the campus

Permits for blue badge holders will be issued prior to the ceremony and can be requested via emailing academicawards@dmu.ac.uk. at least two weeks before your ceremony. Please state date and time of your ceremony and name of student graduating. Please note:These places are limited and cannot be guaranteed and will be located on Gateway car park LE2 7DP

 Where can I stay?

If you require overnight accommodation you may find the following website useful: www.goleicestershire.com/accommodation 

Where can I buy refreshments?

There will be a wide variety of refreshments and snacks available to purchase around the University

Vijay Patel Building

Our award winning Vijay Patel Building offers a seating area where our 34 square metre TV screen will live stream the graduation ceremonies (for those that do not have tickets) and there’s a wide variety of food and drink to purchase. In addition there will be seating areas in the freshly landscaped areas surrounding the Vijay Patel Building.

The Graduation Marquee

The marquee will be situated in the outside area surrounding the Venue entrance and will be open from 8.30am (closing times vary according the ceremony)

 Also on offer will be:

  • A complimentary glass of fizz (alcoholic and non) for each graduate and guest) either before or after the ceremony, on presentation of your voucher
  • Unlimited cups of tea, coffee and water
  • A bar serving everything that you need to celebrate - Prosecco, Pimms, Beers and Soft Drinks
  • Snacks and Nibbles
  • Sandwiches
  • Additional seasonal fare

The Campus Centre

  • Coffee Shop

The following will be on sale by the Students Union

  • Flowers
  • Chocolates
  • Jewellery
  • Flip Flops
  • Graduation Merchandise
  • Campus Clothing

 Can I sit with my friends during the ceremony?

All graduands will be allocated a seat according to their surname and the award they are receiving. You must sit in the seat that has been allocated to you; graduands are called to the stage in a particular order and the seating plan is designed around this. Failure to sit in your allocated seat may result in your name not being called out during the ceremony.

What happens during the ceremony?

Aspects of the ceremony may contain loud music, lighting effects and theatrical haze

Graduates sit in a different area to their guests and must sit in the seat indicated on their ticket

Please leave all your belongings including your brochure with your guests. You will only need to bring your ticket, issued at the registration desk, with you into the hall.

You must be in your seat at least 30 minutes before the start of the ceremony

If you are not seated with the rest of your group, please do not worry and do not change seats, you will graduate with the rest of your cohort

Please see the animated clip explaing what happens during the ceremonies by following- @DMUGrads and @DMULeicester

The following is a sample itierary of the ceremony proceedings and DMU staff will be there at all times to guide you, answer all your questions and a full briefing will be given

  • Stand when the procession music starts and the academic procession enters the hall and take their seats on the platform
  • Remain standing for the National Anthem
  • There will be  welcome speeches by the Chancellor and the Vice-Chancellor
  • Then it will be your time to shine, please encourage your friends and family to cheer and do not forget to cheer for your fellow students as they graduate
  • A member of DMU will signal when it is your time to leave your seat and graduate, checking your name.
  • DMU marshals will guide you along the route that you will need to take keeping you in the correct order. Don’t worry there will be mirrors along the way to check your appearance and the DMU robers will be on hand to adjust your hat and hood.  There will be plenty of opportunities to practice ‘doffing’ your hat.
  • At the point that  your name is read out your name will appear on the large screen and a DMU member of staff will send you along the runway and onto the platform. Please ‘doff’ your hat to the chancellor (do not take it off, just put your hand to the edge and give it a little nod in the direction of the large gold chair). 
  • Carry on walking, shake hands with the Vice-Chancellor (or his representative) and collect your certificate. DMU staff will guide you back to your seat. 
  • At the closure of the ceremony, remain standing until the procession has cleared

How long is the ceremony?

Each ceremony lasts approximately an hour and a half.

Are degree classifications read out at the ceremony?

No. Only the title of the award gained is announced.

When will I receive my Certificate?

You will receive your Certificate (if you have not already received it through the post) or Congratulatory letter as part of the ceremony proceedings. For students who choose not to attend the graduation ceremonies, certificates will be posted out by recorded delivery to your permanent address after the ceremonies. Those who have an outstanding debt with the University will not receive their certificate until such time as this debt has been paid,  this includes a payment arrangement

If you would like to collect your certificate or nominate a friend to collect on your behalf, please email academicawards@dmu.ac.uk with your Pnumber, name and course.

I owe money to the University, can I attend my graduation ceremony?

In order to attend your graduation ceremony and receive your certificate you must have cleared ALL outstanding debt to the University icluding library and equipment debt. If you have a payment plan with the University, you will not be able to attend your ceremony until this is paid in full

Can I have a copy of the graduation brochure?

Each graduand will be presented with two copies of the graduation brochure for themselves and their guests at registration.

Can children attend?

Of course your Graduation is a time of family celebration of your achievements and children are welcome to attend.  However, the graduation ceremonies are formal occasions and we  do not recommend that  babies and young children attend. If they do, they will require a ticket, this includes babies in arms.  Please see our graduation booking policy

Will the ceremonies be streamed live?

Yes, all ceremonies will be streamed live to the Graduation Marquee located adjacent to The Venue and on the large screen on Campus at the Vijay Patel Building.

If I do not get a ticket can I watch the ceremony somewhere on the campus?

Our award winning Vijay Patel Building offers a seating area where the ceremonies will be streamed live on our 34 square metre  screen

What facilities are available at the Venue and surrounding areas?

The following rooms will be available

Cloak Room  (left at your own risk) - Venue                         

Push chair/mobility scooter storage (left at your own risk) - Venue

Prayer Room - Portland Building

Can I attend a future ceremony?

If you do not want to attend your ceremony in July, you may opt to defer to July 2018 or January 2019 via the online booking system

What dates are the 2019 Ceremonies?

The January ceremony dates are not yet finalised and will be published in due course.

The July ceremonies are provisionally scheduled for the 13 to 20 July 2019 and Faculty specific dates will be available mid March 2019

 

 
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