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Frequently asked questions about graduation ceremonies

If you have a graduation query or wish to inform us of any special requirements for your graduation that cannot be answered by the frequently answered questions listed below please contact:

The Graduations Team

T: +44 (0)116 257 7307, lines are open Monday to Friday, 9am to 5pm
E: academicawards@dmu.ac.uk

Frequently asked questions

How do I book my place at the ceremony?

What do I do if I have not booked my place at the ceremony?

How do I apply for the Graduate Support Fund?

How do I accept an intermediate Award?

What about my graduation robes?

What about Photography?

Where can I park?

Where can I stay?

Where can I buy refreshments?

Can I sit with my friends during the ceremony?

What happens during the ceremony?

How long is the ceremony?

Are degree classifications read out at the ceremony?

When will I receive my Certificate?

I owe money to the University, can I attend my graduation ceremony?

Can I have a copy of the graduation brochure?

Can children attend?

Will the ceremonies be streamed live?

If I do not get a ticket can I watch the ceremony somewhere on the campus?

What facilities are available at the Venue and surrounding areas?

Can I attend a future ceremony?

What dates are the 2018 Ceremonies?

 

How do I book my place at the Ceremony?

You can register your attendance and purchase up to two guest tickets for your graduation ceremony online.

What do I do if I have not booked my place at the ceremony?

Graduands who do not register their attendance during the initial booking process contact the Graduation Office on 0116 257 7307. 

How do I apply for the Graduate Support Fund?

Please go to the following link for all information about the Graduation support fund and how to apply

How do I accept an intermediate Award?

Please see our policy on intermediate awards

 What about my graduation robes?

 All graduands must wear full academic dress for their ceremony.  Graduation robes should be ordered from the University’s approved suppliers William Northam before 8 January 2018.  Please see our robing guidelines.

Gowns can be collected on the day of your ceremony from the Ground Floor of QE11 Leisure Centre.  Please remember to bring your order confirmation with you.

Please see times to collect your graduation gown:

Collect Robes from                                                          Ceremony time

8.00am                                                                                 10.00am

10.30am                                                                               2.00pm

12.30pm                                                                               5.00pm

Unless you have made arrangements to hire your gown for a longer period, it should be returned on the day of your ceremony.

What should I wear

Graduands are expected to dress smartly (no jeans or trainers).  Male graduands can usually secure the hood under a tie.  Those dressed inappropriately may not be admitted to the ceremony.

Do I have to wear academic dress ?

Yes, you will not be allowed to join the ceremony unless wearing full academic dress

What does my gown and hood look like?

The colour of your gown and hood will depend upon the degree or diploma you have been awarded.  Read our information about De Montfort University academic dress.

What about Photography?

Our graduation partner, Northams photography studios will be located on the Ground Floor of the QE11 Leisure Centre.  We recommend visiting the students from the following times:

Photography studios open from                                               Ceremony time

8.00am until 5.000pm                                                                     10.00am

8.00am until 5.00pm                                                                       2.00pm

10.30pm until 5.00pm                                                                     5.00pm

The photography studios can be very busy and you may have to queue for a while.

Can I pre order photographs?

Pre ordering your photos at William Northam is recommended.  The full range of photographs can be viewed here

Can I have my photographs taken elsewhere?

Should you wish your graduation photograph to be taken elsewhere, you may have to pay extra and hire your robes for a longer period of time.

Please note photographers will also be capturing informal pre and post show images of you and your guests that you will be able to purchase afterwards.  Details of how you can access the images taken will be provided on the day.

I have special access requirements, how do I let you know?

Please email the graduation team at academicawards@dmu.ac.uk

Where can I park?

Parking in and around De Montfort University is very restricted to disabled badge holders only. 

Permits for blue badge holders will be issued prior to the ceremony and can be requested via emailing academicawards@DMU.ac.uk. at least two weeks before your ceremony. Please state date and time of your ceremony and name of student graduating. Please note:These places are limited and cannot be guaranteed and will be located at Bede Island car park

There are three park and ride schemes operating in Leicester. Visit Leicestershire County Council's website for information on the city’s park and ride services.

Where can I stay?

If you require overnight accommodation you may find the following website useful: www.goleicestershire.com/accommodation 

Where can I buy refreshments?

There will be a wide variety of refreshments and snacks available to purchase around the Graduation Campus

Vijay Patel Building

Our  award winning Vijay Patel Building offers a seating area where our 34 square metre TV screen will live stream the graduation ceremonies (for those that do not have tickets) and there’s a wide variety of food and drink to purchase. In addition there will be seating areas and  music in the freshly landscaped areas surrounding the Vijay Patel Building.

Hospitality Marquee

The marquee will be situated in the outside area surrounding the Venue entrance and will be open from 8.30am (closing times vary according the ceremony)

 Also on offer will be:

  • A complimentary glass of fizz (alcoholic and non) for each graduate and guest) either before or after the ceremony, on presentation of your voucher
  • Unlimited cups of tea, coffee and water
  •  A cash bar serving everything that you need to celebrate - Prosecco, Pimms, Beers and Soft Drinks
  • Snacks and Nibbles
  • Sandwiches
  • Additional seasonal fare

 

Can I sit with my friends during the ceremony?

All graduands will be allocated a seat according to their surname and the award they are receiving. You must sit in the seat that has been allocated to you; graduands are called to the stage in a particular order and the seating plan is designed around this. Failure to sit in your allocated seat may result in your name not being called out during the ceremony.

What happens during the ceremony?

Aspects of the ceremony may contain loud music, lighting effects and theatrical haze

Graduates sit in a different area to their guests and must sit in the seat indicated on their ticket

Please leave all your belongings including your brochure with your guests. You will only need to bring your ticket, issued at the registration desk, with you into the hall.

You must be in your seat at least 30 minutes before the start of the ceremony

If you are not seated with the rest of your group, please do not worry and do not change seats, you will graduate with the rest of your cohort

The following is a sample itierary of the ceremony proceedings and DMU staff will be there at all times to guide you, answer all your questions and a full briefing will be given

  • Stand when the procession music starts and the academic procession enters the hall and take their seats on the platform
  • Remain standing for the National Anthem
  • There will be  welcome speeches by the Chancellor and the Vice-Chancellor
  • Then it will be your time to shine, please encourage your friends and family to cheer and do not forget to cheer for your fellow students as they graduate
  • A member of DMU will signal when it is your time to leave your seat and graduate, checking your name.
  • DMU marshals will guide you along the route that you will need to take keeping you in the correct order. Don’t worry there will be mirrors along the way to check your appearance and the DMU robers will be on hand to adjust your hat and hood.  There will be plenty of opportunities to practice ‘doffing’ your hat.
  • At the point that  your name is read out your name will appear on the large screen and a DMU member of staff will send you along the runway and onto the platform. Please ‘doff’ your hat to the chancellor (do not take it off, just put your hand to the edge and give it a little nod in the direction of the large gold chair). 
  • Carry on walking, shake hands with the Vice-Chancellor (or his representative) and collect your certificate. DMU staff will guide you back to your seat. 
  • At the closure of the ceremony, remain standing until the procession has cleared

How long is the ceremony?

Each ceremony lasts approximately an hour and a half.

Are degree classifications read out at the ceremony?

No. Only the title of the award gained is announced.

When will I receive my Certificate?

You will receive your Certificate (if you have not already received it through the post) or Congratulatory letter as part of the ceremony proceedings. For students who choose not to attend the graduation ceremonies, certificates will be posted out by recorded delivery to your permanent address after the ceremonies. Those who have an outstanding debt with the University will not receive their certificate until such time as this debt has been paid.

If you would like to collect your certificate or nominate a friend to collect on your behalf, please email academicawards@dmu.ac.uk with your Pnumber, name and course.

I owe money to the University, can I attend my graduation ceremony?

In order to attend your graduation ceremony and receive your certificate you must have cleared ALL outstanding debt to the University icluding library and equipment debt

Can I have a copy of the graduation brochure?

Each graduand will be presented with two copies of the graduation brochure for themselves and their guests at registration.

Can children attend?

Of  course your Graduation is a time of family celebration of your achievements and children are welcome to attend.  However, the graduation ceremonies are formal occasions and we  do not recommend that  babies and young children attend. If they do, they will require a ticket. Please see our graduation booking policy

Will the ceremonies be streamed live?

Yes, all ceremonies will be streamed liveto the graduation marquee located adjacent to The Venue and on the large screen on Campus 

If I do not get a ticket can I watch the ceremony somewhere on the campus?

Our award winning Vijay Patel Building offers a seating area where the ceremonies will be streamed live on our 34 square metre  screen

What facilities are available at the Venue and surrounding areas?

The following rooms will be available

Cloak Room

Push chair/mobility scooter storage

Prayer Room (available in the Portland Building)

Can I attend a future ceremony?

If you do not want to attend your ceremony in January, you may opt to defer to July 2018 or January 2019 via the online booking system

What dates are the 2018/2019 Ceremonies?

The July ceremonies will be held between the 14 and 21 July 2018. Faculty/school specific dates available mid March 2018

The January ceremonies are subject to confirmation and are provisionally scheduled for the 22 to 24 January 2019. Faculty specific dates available end of October 2018

 
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