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Duties: Procedure for Allocating Staff Duties & Timetables, Lecturers in HE

 

Duties: Procedure for Allocating Staff Duties & Timetables, Lecturers in HE| pdf (45 kb)

 

Go to a specific section:

1. Introduction|

2. Balance|

3. Scheduled teaching responsibilities|

4. Framework for implementing the professional contract|

5. Procedures to be followed|

6. Make-up of faculty staff loading review groups|

7. Principles and purpose of operation of faculty staff loading review groups|

8. Procedures to be followed by faculty staff loading review groups|

 

1. Introduction

1.1 The guidelines in the National Text of the Staff Handbook to the new professional contract Sections 1.1 to 1.5 and the ACAS "Smith" Report emphasise the professional judgements that have to be made in consultation between the individual member of the teaching staff and the Dean of Faculty. Whilst both documents emphasise that departmental and individual circumstances must be taken into account, which prevents overall formulaic approaches being laid down by the sector or a University, they also emphasise the vital importance of achieving a fair and efficient balance.

 

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2. Balance

2.1 Section 1.3.3 of the National Text of the Staff Handbook stipulates "formal scheduled teaching responsibilities should not exceed 18 hours in any week or a total of 550 hours in the teaching year". This provision does not apply in subject areas identified in Section 1.3.3. The figures of 18 hours and 500 hours are not stipulated as an average or norm.

2.2 Specific management or administrative duties (e.g. Course Leader, Subject Leader, Placement Tutor, Admissions Tutor) are likely to vary depending on a number of possible factors e.g. nature of the course, the recruitment market and problems, the amount of and the nature of placement work, etc.

Whilst such duties should be taken into account in the overall determination of an individual's workload, it is clearly not possible to agree any standard formula and becomes a matter of professional judgement between the parties concerned. However, the principles used in the overall allocation of duties will be applied in a clear and consistent manner across the institution.

It is recognised that where an individual holds responsibilities for such duties it is unreasonable for them to undertake, at the same time, a maximum load of formal scheduled teaching responsibilities.

2.3 Anyone required to undertake research or scholarly activity of a substantial nature, a significant proportion of which requires work during term time, will have that taken into account in determining his/her overall loading and will not be expected to undertake, at the same time, a maximum load of formal scheduled teaching responsibilities.

 

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3. Scheduled Teaching Responsibilities

3.1 Formal scheduled teaching responsibilities include lectures, tutorials, seminars, direct supervision of the project and/or dissertation elements of courses, direct supervision of higher degrees by research, laboratory and studio work, field course supervision and residential work, as specified in the approved course documentation.

3.2 It is agreed that formal scheduled teaching responsibilities will include recognition of the work involved in examinations or equivalent work on assessment as specified in the approved course documentation.

 

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4. Framework for Implementing the Professional Contract

4.1 The Vice-Chancellor will hold joint briefing meetings with Deans of Faculty, Heads of Department and Trade Union representatives in open sessions to indicate how the professional contract should be implemented within Departments at Leicester and to explain the procedures laid down in Section 5 of this paper.

4.2 The purpose of the briefing meetings will be to clarify how the professional approach recommended in the National Agreement, Contract and Nationally Agreed Text of the Staff Handbook.

 

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5. Procedures to be Followed

5.1 In order to meet his/her responsibilities under 1.4.1 and 1.5.1 of the National Text of the Staff Handbook, to determine the Lecturer's duties, the Head of Department should meet the Course Leaders, appropriate Principal Lecturers and any other staff responsible within the Department for Timetabling, to discuss the strategic plan for the Department, Faculty and Institution and their implication for staff timetables.

5.2 The above parties should work together to determine the outline timetables and workloads for the Department and the possible effect on individuals.

5.3 Once the Head of Department is satisfied that section 5.2| above is effectively completed the individual timetables and workloads should then be communicated to each individual.

5.4 Once all individuals have been informed then the proposed timetables and details of other duties will be published within the Department.

5.5 Where an individual is not satisfied then they may raise the matter as a formal grievance at the appropriate stage of the grievance procedure.

5.6 A Faculty Staff Loading Review Group (FSLRG) will be established within each Faculty which would be detailed to take an overview regarding the timetables and details of other duties.

The FSLRG may establish, as necessary, departmental or other sub-groups within the Faculty. These sub-groups will be established on the same principles as the FSLRG.

5.7 Should there be the need to raise a collective issue within a Department or Faculty, as against an individual issue, this should be raised initially with the Dean of Faculty who will address the matter with the other members of the Staff Loading Review Group before reaching a decision and communicating this to the employee representatives.

5.8 Should a collective issue not be resolved satisfactorily in Section 5.7| above then a reference may be made to the JCC who will either consider the case, or determine an appropriate sub-committee to do so. Their responsibility is to look at the balance of the timetables overall in that Department, not to resolve individual cases. If there is an agreed recommendation the Dean of Faculty will be advised as appropriate by the management side of the JCC together with a copy of any written recommendation if appropriate from the JCC.

 

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6. Make-Up of Faculty Staff Loading Review Groups

6.1 Each Faculty Staff Loading Review Group (FSLRG) will consist of:

Dean of Faculty

Two Heads of Department (from within the Faculty and nominated by the Dean of Faculty)

Two Elected Members of the Teaching Staff of the Faculty - drawn from different departments.

 

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7. Principles and Purpose of Operation of Faculty Staff Loading Review Groups

7.1 The purpose of the Staff Loading Review Groups is to ensure that the principles of timetables and staff loading derived from the National Agreement and from supplementary local agreements are applied fairly and consistently across the Faculty and the Departments within the Faculty.

 

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8. Procedures to be Followed by Faculty Staff Loading Review Groups

8.1 Once all individuals have been informed of their proposed timetables and details of other duties and these have been published within the Department, then copies of all this information will be sent to the Dean of Faculty for distribution to members of the Faculty Staff Loading Review Group. When the corresponding information for all the Departments in the Faculty have been received the Dean of Faculty will convene one or more meetings to consider whether Section 7 of this procedure has been satisfied.

8.2 It is realised that at any given time the full departmental information may be incomplete. However, all departments are expected to have substantially completed their timetabling/workload allocations as soon as possible but by the middle of the summer term. Consequently, the Faculty Staff Loading Review Groups will normally be expected to have met and made the necessary considerations by the end of the summer term for the beginning of the next academic year.

8.3 Each Faculty Staff Loading Review Group will prepare a report of their considerations for the JCC, who will consider whether Section 7 of this procedure has been applied consistently across the University.

 
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