Roles and responsibilities of those involved in periodic review

This section is concerned with the roles and responsibilities of individuals involved in periodic review. It includes the subject contact/team, those providing administrative support, review panel members, and student input in the process (full details of which are available separately).

For further information regarding the roles and responsibilities of those involved in or contributing to the periodic review process, please contact Louise Salmon.

Subject contact/team

The subject team should collectively compile the Self-Evaluation Document (SED). It is advised that a separate person is nominated to edit the document; a fresh eye can pick up inconsistencies and omissions. Activity in relation to self-evaluation and the SED is co-ordinated by the subject contact, including; compiling the supporting information; gaining approval on the SED from key members of the faculty executive; and circulating the SED and advanced materials to both the panel and students for commentary. Extensive information about self-evaluation and the SED can be found separately.

The subject contact also takes the lead role throughout the periodic review process. They are responsible for ensuring nominations for panel membership are appropriate and put forward in a timely manner – further guidance on panel nominations is available, including the appropriate form for completion and the criteria for appointing external panel members. Ensuring an appropriate sample of students (representative of the whole student body) provide comment on the final draft of the SED, is also the responsibility of the subject contact. Similarly, this individual will ensure that the panel is able to meet with a representative group of students on the day of the review, and brief participants about the event, including team members and representatives from Professional Statutory and Regulatory Bodies (PSRBs)/industry, as appropriate.

The summary of key stages document is a useful reference tool to guide the subject contact on their responsibilities through each stage of the review. Similarly, the flow diagram of the periodic review process provides a useful overview of who is responsible for what course of action at each key milestone, from the initial preparations through to the monitoring activity that occurs after the event.

Administrative support

Details of the administrative tasks for faculties to support periodic review are available, covering: the planning/briefing meeting; arranging the preliminary meeting; circulating documentation; student commentary focus groups; liaising with panel members; supporting the main review event; and work undertaken afterwards. The guidance includes checklists, sample programmes and suggested text for key communications.

Panel members

Detailed guidance for all panel members on their roles and responsibilities in periodic review is available, outlining the aims, purpose, and process of review. This includes specific guidance for external panel members and student representatives. External panel members are paid a fee of £150 for their involvement on the panel, and reimbursed for travel expenses. A claim form must be completed and submitted to the relevant faculty administration for processing. The student representative on the panel will receive gift vouchers for their involvement – these are organised by DAQ. 

A separate briefing statement specifically for review chairs and servicing officers is also available, which details their roles and responsibilities in preparing for periodic review, at the preliminary meeting, during the event itself, and afterwards.

Student input

Students play a key role at various stages in the periodic review process. Their views are obtained to inform the writing of the Self-Evaluation Document (SED), which students are then required to provide commentary on. The review panel membership also includes a student representative – guidance on the responsibilities and expectations of the student representative is available. Additionally, the review panel will meet with a group of students as part of the programme for the day. Full details on the roles students play in periodic review can be found in the separate student input section.

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