External examiner fees

External examiners are paid an annual fee plus visit fees and reimbursement of expenses, as appropriate. Payment is made upon receipt of a written report. A claim form must be completed, even if examiners have not incurred any expenses. The payment of all fees and expenses are managed by the relevant faculty office.

This information covers taught programmes only. For information on research external examiner fees, please contact the Graduate School. The relevant faculty office should be contacted with any queries about fee or expenses payments.

For more information, please contact Louise Newell.

Fee and expenses payment

Fee information is available, which details the current rates of payment for work carried-out by external examiners, including visits. Fees are reviewed on an annual basis and are amended in line with inflation. The annual fee is paid on receipt of an external examiners report and also on submission of the claim form even if examiners have not incurred any expenses. If examiners have incurred expenses, one form will suffice. However, if multiple visits have been made to the university, claim forms can be submitted with receipts throughout the year. All completed forms must be submitted within three months of the claim date.

Completing the claim form

Examiners are required to use their home address on the claim form, the programme title (not just the programme code), the purpose of their visit along with dates and their signature on the second page. If examiners are claiming for a fee only and have not made any visits to the university or partners, not applicable should be added in this box. Missing information on the form may result in a delay in payment. Examiners are advised to keep a copy of their claim form and receipts.

What happens next? ...

Once completed, the form should be sent to the faculty finance administrator in the first instance. Payments are made on the 25th of each month (or the closest working day). In order for these to be processed in time, the form will need to be submitted to the faculty finance administrator by the end of the previous month. Forms received after this date will be paid the following month. All completed forms must be submitted within three months of the claim date. Once the payment has been made, external examiners can access DMUhub to view payslips.

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